1. Name and contact details of the controller and of the data protection officer

This privacy policy applies to data processing by:

Controller:

CODAN Medizinische Geräte GmbH
Stig Husted-Andersen Straße 11
23738 Lensahn · DE
Telephone: +49 (0) 43 63 · 51 11
Telefax: +49 (0) 43 63 · 51 12 14

The company data protection officer can be reached at the above-mentioned address, Att. Data protection officer, or by e-mail: datenschutz@codan.de.

2. Collection, storage and deletion of personal data as well as type and purpose and their use
a) When visiting the website: When you visit our website www.codancompanies.com, the browser you are using on your terminal device automatically sends information to the server of our website. This information will be temporarily stored in a so-called log file. The following information will be recorded without your intervention and stored until automated deletion:

• IP address of the requesting computer
• Date and time of access
• Name and URL of the file accessed
• Website from which access has been made (Referrer URL)
• The browser used and, if applicable, your computer’s operating system, and your access provider’s name

We will be processing the above-mentioned data for the following purposes:

• Ensuring a smooth connection of the website
• Ensuring comfortable use of our website
• Evaluation of system security and stability
• Other administrative purposes

The legal basis for data processing is GDPR sec. 6 para 1 lit. f. Our legitimate interest follows from the purposes listed above for data collection.  In no case we will be using the collected data for the purpose of drawing conclusions about you.

b) When using our contact form:
For questions of any kind, we offer you the opportunity to contact us via form provided on our website (product pages). We need your name, a valid email address and your request (“How can we help?”) so that we know who sent the request and how to process it. You can also use the contact form to get in touch with one of our employees in another country. You can tell us which country you would like to speak to an employee in. We will then forward your request accordingly (see point 3). The legal basis for data processing is GDPR sec. 6 para 1 lit. f. The personal data collected by us to answer your enquiry will be deleted after your enquiry has been dealt with, unless there is a legal obligation to retain them.

c) When using our CODAN ARGUS Partner Portal:
When you use our Partner Portal, we process the following personal data: title, first name, last name, email address, company, address, password. To use the Partner Portal, you give us your consent to process this data, so the legal basis for processing the personal data is GDPR sec. 6 para. 1 lit. a. Your personal data is stored in your user profile and you have the option of viewing or changing your personal data at any time. You can withdraw your consent with effect for the future, e.g. by using the "Delete my account" function or by sending an email to codan@codan.de.

d) Erasure of your data:
Your personal data will be deleted in accordance with legal requirements as soon as you have revoked your consent to processing or other legal permissions cease to apply (for example if the data is no longer required to fulfil the respective purpose).

Should the data not be erased because it is required for other legally permissible purposes, we will limit its processing to those purposes. Your personal data will then be blocked and not processed for other purposes. This applies, for example, when processing is necessary for an assertion, exercise or defence of legal claims or to protect the rights of another natural or legal person.

3. Disclosure of data to third parties
If you wish to contact an employee of another national subsidiary (see point 2 lit. b)), we will pass on your personal data to the relevant group company for this purpose. An overview of the group companies can be found at www.codancompanies.com/contact. If you wish to contact an employee of a group company outside the European Economic Area (EEA), we will transfer your data to a so-called third country. Especially for the transfer of your data to the USA (limited to the Privacy Shield Framework) and Switzerland, so-called adequacy decisions of the European Commission are in force. An up-to-date list of adequacy decisions and their scope can be found at https://ec.europa.eu/info/law/law-topic/data-protection/international-dimension-data-protection/adequacy-decisions_de. In addition, we will only pass on your personal data to third parties:

• if you explicitly have consented pursuant GDPR sec. 6 para. 1 sentence 1 lit. a;
• if passing on your personal data pursuant GDPR sec. 6 para. 1 sentence 1 lit. f is necessary for assertion, exercise or defence of legal claims, and there is no reason to believe that you have an overriding interest worthy of protection in non-disclosure of your data;
• in the event of a legal obligation existing for their transfer pursuant to GDPR sec. 6 para. 1 sentence 1 lit. c, and
• this is permitted by law and it is necessary for carrying out our contractual relationships with you pursuant to GDPR sec. 6 para. 1 sentence 1 lit. b.

4. Cookies
We use cookies on our website. These are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do not harm your device, do not contain viruses, Trojans or other malicious software. In the cookie information is stored, each resulting in connection with the specific terminal used. However, this does not mean that we are immediately aware of your identity. The use of cookies is used to statistically record the use of our website and to evaluate it for the purpose of optimising our performance for you. These cookies allow us to automatically recognise when you visit our website again that you have already been with us. These cookies will be erased after a defined period of time. The data processed by cookies is required for the aforementioned purposes in order to protect our legitimate interests and those of third parties pursuant to GDPR sec. 6 para 1 lit. f. Most browsers automatically accept cookies. However, you can configure your browser in a way that no cookies will be stored on your computer or a message always will appear prior to a new cookie being created. However, complete deactivation of cookies might lead to you not being able to using all our website’s functions.

5. Rights of data subjects
You have the right:

• to obtain access to your personal data processed by us in accordance with GDPR sec. 15. In particular, you may obtain access to the purposes of the processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the envisaged storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right to lodge a complaint, the source of your data, if these have not been collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information on their details;
• to immediately request the rectification of inaccurate or completion of incomplete personal data stored by us in accordance with GDPR sec. 16;
• to request the erasure of your personal data stored by us pursuant to GDPR sec. 17, unless the processing for the exercise of the right to freedom of expression and information, for the fulfilment of a legal obligation, for reasons of public interest or for assertion, exercise or defense of legal rights is required;
• to demand the restriction of the processing of your personal data pursuant to GDPR sec. 18, as far as the accuracy of the data is contested by you, the processing is unlawful, but you reject its erasure and we no longer need the data, but you require this, for the exercise or defense of legal claims or you objected to processing pursuant to GDPR sec. 21;
• to receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format in accordance with GDPR sec. 20. or to demand transmission to another controller;
• to object to your consent given pursuant to GDPR sec. 7 para 3 at any time. As a result, we are no longer allowed to continue processing data based on this consent in the future and
• to lodge a complaint with a supervisory authority pursuant to GDPR sec. 77. As a rule, you can contact the supervisory authority of your habitual residence or place of work or place of business.

6. Right to object
If your personal data are processed based on legitimate interests pursuant to GDPR sec. 6 para. 1 sentence 1 lit. f, you have the right to object to the processing of your personal data pursuant to GDPR sec. 21, provided that there are reasons on grounds relating to your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which we will implement without specifying a particular situation. If you would like to make use of your right of revocation or objection, simply send an e-mail to codan@codan.de.

7. Data security
We use the most common SSL (Secure Socket Layer) method in connection with the highest level of encryption supported by your browser.  Usually this is a 256 bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. Whether a single page of our website is transmitted in encrypted form can be seen from the closed display of the key or lock symbol in the status bar of your browser.  We make use of the rest of the adequate technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.

8. Currentness and variation of this privacy policy
This data protection declaration is currently valid and has the status as of Januar 2023. Due to further development of our website and offers or due to changed legal or official requirements, it may become necessary to change this data protection declaration. You can access and print out the current data protection declaration at any time on the website at www.codancompanies.com/privacy-policy/.